Wilmington, NC · Cape Fear coast · New Hanover County
A part-time CIO for Wilmington, NC firms, reviewing outside sharing in the AI policy.
Port, project, and practice businesses on the coast, where contractors and shared folders leave files open to more people than anyone intended.
Systems common in this market. The figure is city population.
The market
What Wilmington looks like from here.
Wilmington mixes healthcare, port and logistics work, film and creative production, tourism, and a growing professional services base. Much of the work here runs as projects, so contractors, freelancers, and shared folders are a normal part of the week. That also means a folder shared for one job in 2022 is probably still open to someone who no longer works with you.
The systems in a Wilmington business are usually Microsoft 365, a practice management system or an ERP for jobs and accounting, and a client system. Finance reporting was designed for the bank, and it rarely tells the project manager what they need. We review who can still get into your files first, guests and outside links included. Then job and practice reporting comes off the systems you already own, into a dashboard that is yours. Wilmington is the center of New Hanover County, and project work along the Cape Fear coast brings the same outside access with it.
What we would expect to find here. Project work means outside people and shared folders are normal. We review guest access and outside sharing first, then build the job reporting.
Outside sharing before the job report
Project work here treats contractors, freelancers, and shared folders as ordinary. A folder shared for one job can still be open to someone who no longer works with the firm.
Guest access and outside links are reviewed before job reporting. Healthcare, port, and film work in New Hanover County are read from the practice system or ERP the firm already runs.
File rights after a coastal production wrap are spelled out in End File Rights When the Production Wraps.
Wilmington is a service area, not an office. One team, based in North Carolina, works in your own systems.
Where this has run
A profile close to this setup.
Patient data was being entered into a public AI tool.
Multi-site healthcare practice · ~60 staff
Industries in Wilmington
Who we work with here.
Start here
- AI Use Policy — Advisory review
- AI security & governance assessment — Advisory review
- Base dashboard deployment — Deployment
Where are you based and do you work remotely?
Third Shift Group LLC is based in North Carolina and works with firms across North and South Carolina. Most of the work runs remotely, against your Microsoft cloud account and your systems. Policy meetings and leadership sessions can be on site where that helps. See where we work for the regions and towns we cover.
We work with contractors and freelancers. Does the policy cover them?
Yes, the AI Use Policy covers contractors and freelancers. It has to, because it applies to anyone touching your systems. The review of your Microsoft cloud account also tightens guest access and outside sharing, which is where project work with outside people usually leaks.
How do you review guest access for freelancers on a project?
In Wilmington the review lists who can still open the files, guests and outside links included. That pass comes before job reporting, because contractors and freelancers are a normal part of the week. The AI policy covers anyone touching the systems.
Can job reporting cover film, port, and healthcare clients in one view?
It can cover the lines of work the Wilmington firm actually runs. The city's mix includes healthcare, port and logistics, and film and creative production. A firm that holds more than one of those reads them from the practice system or ERP it already owns.
Start here
The first step is the same in every location.
Advisory first, in Wilmington as everywhere else: a written assessment you own.